Hunter Valley Wedding Venue FAQ

Questions

How much deposit is required to secure my Wedding date?

A non-refundable deposit of $2,000.00 is required to secure a wedding date reservation at The White Barn Pokolbin. The deposit is required within 7 days of a Tax Invoice being issued. We do not reserve or take temporary bookings.

How many guests can the White Barn ACCOMMODATE?

The Barn can accommodate up to 150 guests this includes both sit down and cocktail style receptions.

Reduced rates are offered for children:

  • 0-5 years free
  • 6-12 years $30
  • 13-17 years $60

Please be aware that children do not count towards the minimum number of guests required for determining wedding package pricing.

Should COVID restrictions be in place at the time of your event the White Barn Pokolbin will be obligated to follow all guidelines in place by NSW Health. Please refer to the NSW Health website for more information.

Does the White Barn have parking?

Yes, the White Barn has onsite car parking including disabled parking. We do recommend if you are staying locally to use a local shuttle service.

WHEN CAN I GET ACCESS TO THE BARN FOR MY DECORATOR?

If there is no wedding scheduled for the day prior then access is allowed in the afternoon between 3pm and 6pm, otherwise access will be on the day of your wedding from 8:00am.

What time will my function finish?

Our operating conditions require an 11:00pm finish time for all guests on Friday & Saturday and a 10:00pm finish time for all guests on Sunday-Thursday. The bar closes 30 minutes prior to the finish time. All guests are required to have vacated the premises at the finish time. Vendors are to vacate no later than 30 minutes after the finish time. Failing to exit on time will incur additional charges.

Do I need to remove all of my Decorations etC?

Yes, all items, gifts etc will need to be removed at end of the night.

Will the carpark be locked at night?

Yes, the carpark will be locked after each event and reopened to collect cars the next day between 9:00am and 9:30am. Gates will then be locked until the following business day. Any vehicles that have not vacated the premises will result in additional fees and or towage of the vehicle.

Can I bring my own alcohol?

No, we are a licenced venue with all the rules according to the Liquor & Gaming NSW.

HOW DO I GET IN TOUCH WITH THE CHEF TO ARRANGE A TASTING?

Once the White Barn Pokolbin has been engaged as your venue, your details will be passed on to our in-house chef. The chef will then contact you to arrange a tasting appointment at his nominated premises. Please be aware that tasting fees will apply and you are responsible for payment directly to the chef.

What happens if I cancel my wedding?

If you need to reschedule your wedding we will work with you to move the booking to a suitable date and all monies will transfer, however if your booking needs to be cancelled please refer to the Terms & Conditions.

Do you allow children at the venue?

Children/babies are welcome at our property but are the full responsibility of their parents/carers. Please be aware that, the White Barn is situated in a rural setting, which has unfenced dams and wildlife.

Do you allow animals at the venue?

Assistance Animals are welcome at the White Barn for the duration of your ceremony and reception, our staff will make every assurance that your guest and assistance animal has suitable provisions. If your animal is part of your wedding ceremony, the animal is allowed on site until the commencement of the reception allowing you to have photography on the property.

Can i have external vendors in the barn?

Yes, all vendors must hold a valid ABN and they must provide a copy of their public liability insurance certificate with no less than $20M of coverage. The proof of currency must be provided at least 30 days prior to the event. All Vendors need to be approved by The White Barn Pokolbin prior to the event date before operating on your day.

Can i have A SPARKLER EXIT?

This is subject to approval by the White Barn Pokolbin prior to the event. All sparkler exits (or similar) need to be finalised by the nominated finish time. Please refer to your terms and conditions for information regarding damage caused by sparklers.

WHAT TIME DOES MY CEREMONY AND/OR RECEPTION START?

For all events that fall on Sunday-Thursday, ceremony time is 2pm or 2:30pm depending on the time of year. Reception entry time is 5pm.
For all events that fall on Friday & Saturday, ceremony time is 3pm or 3:30pm depending on the time of year. Reception entry time is 6pm.